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Administrative Assistant to Head of School (full-time)

Website German International School New York

For over 40 years, German International School New York (GISNY), an independent pre-K through grade 12 college preparatory program, cultivates students to develop into curious, analytical, and conscientious global citizens. Our distinctive bilingual education and rigorous curriculum that emphasizes the sciences, open a world of opportunities for our students. GISNY is the only school in the tristate area accredited to offer the NYS High School Diploma and the German International Abitur, a globally recognized diploma, which facilitates access to universities worldwide. We see ourselves as a community that encourages open-mindedness, tolerance, and global awareness. We recognize individuals and their unique attributes and take responsibility for our fellow citizens and the environment.

GISNY is looking for an Administrative Assistant to join our multicultural team. The administrative assistant reports directly to the Head of School. This position at GISNY requires attention to detail, organization, flexibility, and interpersonal skills to courteously interact with faculty, staff, parents, students, and the broader community. It requires both independent work and teamwork, discretion with confidential information, and a strong knowledge of technology. Furthermore, this position requires fluency in German.

JOB FUNCTIONS & RESPONSIBILITIES

The Administrative Assistant shall:
1. Support the goals and work of the Head of School, especially with school wide projects.

2. Manage the Head of School’s phone and calendar in conjunction with the calendar of other members of the school management.

3. Assist our Board of Trustees with organizational needs for meetings, especially the Annual Meeting of Members of the Corporation.

4. School officer for teacher (J) visa and student (F) visa program.

5. Maintain personnel files for teachers, write employment letters for new and returning teachers, and ensure visa requirements for teachers are current.

6. Maintain constituent manager for employees and members of the GISNY Corporation in school database.

7. Assist in onboarding of new faculty.

8. Assist in ensuing accuracy of content the school’s website and maintain the faculty and staff directory on website.

9. Coordinate school events and maintain school and faculty calendar using school website calendar module.

10. Gather, edit, translate, and write articles for weekly newsletter; publish and broadcast through website.

11. Serve as a liaison with local authorities, i.e., NYS Department of Education (prepare and submit annual report BEDS (The Basic Educational Data System) through NYSED and graduation statistics through BOCES).

12. Translations of various documents from German into English.

13. Supervise yearbook publication as well as recruit ads.

14. Prepare graduation in conjunction with faculty member and update student award plaques.

15. Prepare annual holiday card mailing.

16. Maintain historical school records.

REQUIRED EXPERIENCE & QUALIFICATIONS

The school seeks a qualified bilingual (English/German) individual with experience working in a fast-paced office environment, excellent computer skills, and exceptional interpersonal skills, as well as the ability to prioritize and follow through.

Bachelor’s Degree preferred. Experience in an independent school a plus.

PREFERRED EDUCATION/TRAININ

Computer skills: Office 365, Blackbaud, Finalsite content management a plus.

Please submit your application by Nov. 18, 2021 to employment@gisny.org

GISNY is an equal opportunity employer. It has been and will continue to be the policy of GISNY to be fair and impartial in all its relations with its employees. Our employment decisions are made solely on an individual’s ability to perform the job. In accordance with federal, New York State, and Westchester County law, GISNY does not discriminate on the basis of actual or perceived differences, including those based on race, color, religion, ethnicity, creed, age, national origin, alienage or citizenship status, familial status, gender and gender identity, pregnancy, marital or partnership status, sexual orientation and disability, sexual and reproductive health decisions, or toward victims or those perceived to be victims of domestic violence, sexual abuse or stalking, as well as any other status protected under federal, state, or local laws. Retaliation based on any of the above protected characteristics is absolutely prohibited.

In addition, all employees are required to abide by and support our students in following all health and safety protocols we have in place during the pandemic including mask wearing, physical distancing, symptom tracking etc.

To apply for this job email your details to employment@gisny.org

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