HomeExecutive Assistant – Maternity Leave Replacement (May-November 2019)

Executive Assistant – Maternity Leave Replacement (May-November 2019)

  • full-time job
  • New York

Website GermanyTourism German National Tourist Office

Working closely with and reporting to the Regional Manager The Americas/Israel, your duties include:

Administration and Organization of the office of the Regional Manager:
Creation of PowerPoint Presentations and speeches
Planning and Organization of events and meetings in the US and Germany
Coordination of special marketing projects
Maintenance of German and American Databases
Proof reading of English texts and translations
Handling of travel arrangements
Coordination of all regional offices (Los Angeles, Canada, Brazil and Israel)
Development and coordination of cooperation offers and activity plans for German partners in cooperation with the marketing, sales and PR department
Organization of recruitment of German trainees incl. selection, telephone interviews, coordination of contract and visa procedures, reference letters etc.
Preparation of GNTO Advisory Board Meeting in the US and coordination of the workshop in Germany including budget monitoring
Preparation of market reports (trends, facts & figures)
Point of contact for German organizations in the U.S. such as Embassy, Consulates, etc.
Responsibility for internal invoice processing and coordination with office in Germany
Responsibility for Office Management and supplies in New York City as well as liaising with the IT department in Germany office
Coordination of infrastructure budget and inventory

 

To fulfill your duties, your skills should include
Excellent written and verbal communication skills in German and English
Degree in marketing, tourism or related field
Strong planning and organizational skills
Advanced knowledge of all current MS Office programs

 

You are a team player, very flexible and reliable, have a talent for communication and are enthusiastic about Germany.  You are a fluent German speaker with excellent English language skills. Previous experience in the travel industry or as an Executive Assistant is preferred.

 

Please forward your application materials along with your salary requirements to:

Rosi.Bathija@germany.travel

To apply for this job email your details to rosi.bathija@germany.travel

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