HomeUli Wagner Design Lab – Executive Assistant

Uli Wagner Design Lab – Executive Assistant

  • part-time job
  • Brooklyn

Website Uli Wagner Design Lab

Design Lab for Interior Architecture

Uli Wagner Design Lab was founded in 2011 by Uli Wagner, academically trained in the fields of architecture and product design.
Having practiced in both fields, today, Uli Wagner Design Lab is specialized in the fields of residential planning, work environments and high-end retail design. The firm’s goal is to offer custom and innovative design solutions in all scales of architectural planning.

 

Job Tasks & Responsibilities

Bookkeeping Tasks

  • Accounts Receivable (post daily deposits, process incoming mail concerning billing & invoicing, initiate pursuit of past-due accounts, maintain ledgers)
  • Accounts Payable (cut checks, authorize credit card payments)
  • Reconciling against Checking Account and Credit Card Statements
  • Logging Receipts to track expenses
  • Invoicing Clients on Progressive completion of Projects
  • Monitor office expenses and track cash receipts and reimbursables
  • Work with CPA to ensure statements are transmitted and quarterly tax payments are processed properly
  • Facilitate purchasing for clients on proposed work
  • Extensive record keeping and filing

HR Related Tasks

  • Onboarding of new hires
  • Work with outside professionals to facilitate employees with various visa processing tasks
  • Maintain office supplies by checking inventory and ordering items
  • Respond to questions and request for information
  • Analyze and revise operating practices to improve efficiency
  • Great communication skills

Skills required

  • Degree in Accounting or related field
  • 2-3 years of experience working with payables, receivables, and general ledger
  • Knowledge of generally accepted accounting principles
  • Advanced mathematical and logical deduction skills
  • Experience with customer service and client communication
  • Experience with data entry, record keeping and computer operations within a Windows environment
  • Proficiency in Microsoft Office, Excel, etc.
  • German Language skills are a plus“

 

 

To apply for this job email your details to Uli@UliWagner.com

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